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How to Notarize and Legalize Documents in BC for Use in the Philippines

Are you a Filipino-Canadian looking to notarize a document in British Columbia for use in the Philippines? You might be surprised to know that the process is slightly more complex than merely signing a document in front of a notary. Here’s a step-by-step guide on how to have a lawyer notarize your document for international use.

Step 1: Finding a Lawyer

To start with, you need to find a lawyer specializing in the area relevant to your document. Lawyers, like notaries, have the authority to notarize documents. Our lawyers at Northam Law can assist you with this.

Step 2: Drafting the Document

Northam Law’s lawyers will also assist you in drafting the document. This involves ensuring that the document’s terms, language, and conditions are not only accurate to your needs but also lawful in both BC and the Philippines.

Step 3: Reviewing and Signing the Document

Next, you’ll need to carefully review the document with your Northam lawyer. This is to confirm that all necessary details are correct and as per your requirements. Once reviewed, you’ll sign the document in the presence of your lawyer at Northam Law. They, in turn, will also sign and seal the document, thereby notarizing it.

Step 4: Authentication by the Law Society of British Columbia

Once the document is notarized, the Law Society of British Columbia will authenticate the lawyer’s signature. The Society verifies that the lawyer is a member in good standing, providing an additional layer of credibility to the document. Northam Law can assist you with this requirement too.

Step 5: Legalization by the Philippine Consulate or Embassy

Following authentication, your document will need to be legalized by the Philippine Consulate or Embassy in Canada. This process involves confirming the document’s authenticity. It’s important to contact the consulate or embassy directly for specific instructions, as the process can vary. Again, Northam Law can assist you on this.

Step 6: Translation (If Necessary)

If the document is not in English, you may need to have it translated. The translation often needs to be notarized as well. You should confirm the need for this step with the Philippine embassy or consulate.

Step 7: Sending the Document

Finally, once all these steps are completed, the document can be sent to the Philippines.

Please note, these steps provide a general guideline, and the exact requirements might vary. Legal processes can be complex and differ based on multiple factors. Therefore, it’s always advised to get legal advice when dealing with legal documents, particularly when they involve international laws and processes. Please call Northam Law and book your appointment here: Book Appointment.


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Melissa has 8+ years of combined Commercial, Business and Contract Law experience as In-House Counsel in manufacturing, health, real estate development, and broadcast communication industries. She is instrumental in developing strategies to minimize legal risk and ensure regulatory compliance.

She has 6+ years of Human Resources Management experience and a Chartered Professional in Human Resources (CPHR) designation. Her practice includes Family Law, Civil Litigation, Wills & Estates and Real Estate & Conveyancing.

For fun, she visits ancient sites and ruins and belts out popular Broadway tunes.

northam law corporation

Northam Law is a boutique law firm offering advisory services in Real Estate Law and Conveyancing, Business Law, and Human Resources. Our practice areas also include Wills & Estates and Family Law. Notarization services are also available.

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